Maple Hills PTA Mission Statement and Goals

2007-2008

Mission Statement: Maple Hills will lead the membership to an active and fulfilling year with increased communication, student enrichment, and parental participation.  

Goals:

1. Educate the Maple Hills community on what today’s PTA does.

2. Improve membership attendance at General Member meetings, thereby increasing communication within the PTA.
3. Continue efforts to fully stock the emergency container with sufficient supplies to cover all students and staff for a 72 hour period.

Maple Hills PTA Standing Rules
2007-2008

 1.                  The name of this unit shall be Maple Hills PTA.  The local unit number is 2.6.15.
 2.                 The date of incorporation was November 9, 1977, and the annual renewal date is November 30^th of each year.
 3.                  This unit’s employer’s identification number is held by the treasurer, dated October 9, 1980.
 4.                  The current Treasurer is responsible for filing appropriate IRS forms as required.
 5.                  This PTA is registered with the Secretary of State under the Charitable Solicitations Act and is a 501(c)3 non-profit   corporation.  The Treasurer is responsible for filing the annual registration.
6.                  The officers of this unit shall be President, President Elect, Vice President, Secretary and Treasurer .  They will be known as the Executive Committee.  Only the position of President may be held jointly.  President Elect shall have no vote.  In the case of Co-Presidents, only the presiding President of that meeting shall have a tie-breaking vote. These officers will be in position for no less than 1 year and no more than 2 consecutive years.
7.                  The Executive Committee shall meet at the discretion of the President and has no voting authority except during a General Membership meeting.
8.                  The Special Directors of this unit shall consist of the Director of Volunteers, Director of Membership, Director of One-Time Events, Director of On-Going Programs, and Director of  Ways & Means.  All positions may be held jointly.  These Directors will be in position for no less than 1 year and no more than 2 consecutive years.
9.                  The Officers and Special Directors shall be elected by the last day of April and assume office in the month of May in conjunction with the previous Officers and Special Directors
10.              The Board of Directors shall consist of the Executive Committee, Special Directors, Auction Chair, Newsletter Editor, Legislative Representative, ISF Representative and Site Council Representative. 
11.              The Board of Directors shall meet monthly.
12.              All members of the Board of Directors, all committee chairs and all committee members shall be members of the Maple Hills PTA.
13.              The PTA shall conduct a financial review of its books and records at the close of the fiscal year.  The financial review is to be conducted by a qualified accounting professional or committee.
14.              The signatures of the Executive Committee shall be on the authorized signature card for this PTA’s bank account.  Two signatures shall be required for issuance of checks.
15.              This PTA shall approve its annual budget in the spring of each year.  Committee Chairpersons need approval from the Board of Directors to exceed their budget by more than 3%. 
16.              The Board of Directors, upon majority vote, may amend the budget by 10% of the total budget without a vote by the general membership.
17.              This unit shall keep at least two copies of its legal documents in separate locations.  The Secretary and Treasurer shall maintain the documents in a notebook.
18.              All committee chairs are requested to submit a written report to the Director overseeing their committee the months before, during and after their events.  All committee chairs are ad-hoc members of the Board and are welcome at all board meetings.
19.              The annual membership service fees of this until shall be no more than $12.00 per individual, $20.00 per family, $10.00 for staff, or a $25.00 donor membership.  The membership fees will be decided by the Board of Directors on an annual basis.  Any community member (individual with no children at Maple Hills) wishing to join our PTA will pay $10.00.
20.              Students of Maple Hills Elementary are honorary members of the Maple Hills PTA without the privilege of vote.
21.              There shall be at least three general membership meetings of this unit during the year to conduct business, adopt the budget, approve the standing rules, elect the nominating committee and elect the executive committee.
22.              The quorum for a general membership meeting shall be 15.
23.              One member of the PTA shall be a representative to the Maple Hills Site Council.  The representative will be appointed by the President.
24.              Voting delegates to the Issaquah PTSA Council shall be appointed by the President.  The voting delegates to the annual Washington State PTA Convention shall be determined by the President.
25.              The Nominating Committee is comprised of at least two committee chairpersons, not more than one Board of Directors member, and at least one general PTA member, and shall be elected by the last day of January.  Members of the Nominating Committee shall not serve two consecutive terms unless first approved at a general membership meeting.
26.              The Golden Acorn Award(s) shall be presented annually to an outstanding volunteer(s).
27.              The outgoing President shall be responsible for the handing down or purchasing of the incoming President’s pin.
28.              These Standing Rules shall be adopted annually by a majority vote at a general membership meeting and may be amended at any general membership meeting by two-thirds vote.

Approved on: January 22, 200
Kimberly Montague, PTA President